Booth Rules
Our Family Fair is designed to raise money for shipping costs associated with Operation Christmas Child. Your participation in renting a booth space is a big part of our success. We want to ensure that you have the best experience possible. The rules outlined below are intended to ensure that everyone has a pleasant and successful show. It also allows our local community to experience and benefit from your unique skills, talents, merchandise and/or services. If you have any questions, concerns or issues with any of the rules, please let us know. You are important to us; we are open to working with you to resolve any issues or problems that arise.
Please help us maintain a quality show by reviewing and abiding to the following:
1. Disclaimer: Grace Christian Family Center does not accept any responsibility regarding changes to the facility that could affect the shopping event, such as physical damage, construction, or administrative decisions.
2. Staff: Our entire staff is a group of adult volunteers who are donating their time to benefit the church’s mission benefitting Operation Christmas Child. We would kindly like to request that you treat them kindly and please address any concerns or issues directly with the show chairperson.
3. Craft show times: The vendor show will open to the public on Saturday from 10am to 3pm. Vendors are expected to be open to the public during these hours.
4. Set-up: Vendors will be allowed to set up on Saturday 8:00am- 9:45am Please allow enough time to be completely set up before the show starts at 10am on Saturday. All vendors are required to check in at the front desk to confirm booth assignment. Booth location or assignment and check-in times can change due to uncontrollable circumstances. If changes are required, the show chairman will work with you to address the changes.
5. Teardown: Do not begin teardown until 3:01PM on Saturday. We also would like to request that you leave your booth location in same condition that it was in when you arrived and please remove all items that you brought with you as well.
6. Booth Size and Pricing: We offer three booth sizes: Single (10’x10’) $75, Double (10’x20’) $140 and Mini (7’x6’) $50. Some booth spaces may be adjusted to accommodate building design, safety devices and traffic flow considerations. All vendors are expected to operate within their designated area.
7. Booth Construction: All booths must be safely constructed and not constitute a hazard to staff or the general public. No tables, chairs or displays are allowed to block any exits or aisles. All fire/safety devices must be clearly accessible and visible at all times. Walkways must remain clear at all times, and you may not demonstrate products in any aisle or walkway. You must bring your own booth equipment. Any display or item that is unsafe must be removed immediately. We recommend that all tables be covered with floor length cloth to the floor so no boxes or supplies showing to make your area presentable and more secure. Each vendor is responsible for bringing tables, chairs, and any other necessary display materials for their booth.
8. Electrical System: Generators, self-contained, self-powered only. No electricity from the church will be available.
9. Booth Inspection: We reserve the right to remove a vendor for violation of any rule at any time.
10. We will only permit 1 (one) franchise representative from each franchise company per show (i.e. Tupperware, Pampered Chef, Scentsy, etc.). If you have not included these items on your original application you will not be able to display or sell these items. We cannot be responsible for upholding the rules of each company – That is left for the individual sales representative.
11. Advertising: We would love to promote our vendors on our Facebook page. Please provide us with pictures of your booth and/or products. These can be emailed to gracefamilyfair@gmail.com and will be posted as soon as a completed application and payment are received.
12. Security. The church will be locked . On Saturday, someone must be present at your display during published hours.
13. Prohibitions: No smoking, drugs, alcoholic beverages, weapons/ammo, knives or pets are permitted on church grounds at any time per local and state laws. Offensive language, material and behavior are strictly prohibited by school policy and violators will be asked to leave the premises immediately.
14. Fire Lanes: All fire lanes are clearly marked around the church and must remain unblocked at all times. If you must unload in a fire lane, please do not leave your vehicle unattended. Violators are subject to local enforcement and fines.
15. Food Vendors: All permit and licensing requirements are the sole responsibility of the vendor. State and Local health department laws require that you obtain licenses or permits from the department of public health to sell food and/or distribute samples to the public.
16. Sales Tax: Collection, reporting and payment of state and local Sales Tax are solely the responsibility of the vendor. Grace Christian Family Center and the event organizers accept no responsibility for sales tax collection.
17. Refunds: No refunds will be made once payment is received - no exceptions for any reason. All fees are classified as a donation towards the church’s mission project, Operation Christmas Child.
